Stony Brook University Office of Research Services

RFSUNY Oracle Shutdown Impact at Stony Brook University (Apr 25 – May 5)

RFSUNY’s Oracle E-Business Suite and related reporting applications will  undergo a major upgrade from version 11i to 12. To implement this upgrade, it  is necessary to shut down the Oracle Business system for five business days  from Friday April 25 close of business to Monday May 5, 9am.

 

Following are the impacts by area on the campus research community

Human Resources

There will be

no impact to paychecks for Friday, May 2nd. Access to RF employee self

service will be limited during the shutdown period.  W2′s and paystubs will be available for viewing. Online benefits will be unavailable.

Contact Human Resource Services with any questions


Procurement

The interface between Wolfmart and RF Oracle will be disabled during the shutdown. Departments are asked to plan accordingly and input all requests for Research Foundation funded purchases into the Wolfmart System no later than 2:00 pm on Friday, April 25 to allow time for approvals and processing.  Procurement will accept EMERGENCY ORDERS ONLY, from Monday, April 28 through Friday, May 2 on case by case basis. These orders should be on paper requisitions.

No payments to vendors or reimbursements will be processed after 2:00pm on Friday, April 25. Normal processing will resume on May 5th.

Contact Procurement at 2-6010 with any questions

Grants Management

The Office of Grants Management will operate normally approving transactions within the limitations of the shutdown utilizing the snapshot data from Friday, April 25.

Contact Grants Management at 2-9038 with any questions

Sponsored Programs

Sponsored Programs will hold the setting up of all new awards, projects and tasks.  Changes to existing accounts will also be suspended until May 5.

Contact Sponsored Programs at 2-4402 with any questions

RF Reporting Systems

As part of this upgrade, PIAI, Quickview and Discoverer will be decommissioned and replaced with the new “RF Report Center”. Current reporting tools will be available through April 29.

The RF Report Center will be made available May 5 and will offer functionality offered previously by PIAI, QuickView, Discoverer and MAS/MPS Reports. On-site training sessions for these new tools will be scheduled and communicated.

For a quick introductory video on these tools, see:

Current RF security will be replicated into the RF Report Center providing all current users with the same level of access to information. Web Financial Reports will not be impacted and continue to be made available through the RF portal.

Contact Grants Management at 2-9038 with any questions

Related PC Upgrades

For the users in HR, Procurement, Grants Management, Accounting and Finance that use RF Oracle, DoIT Client Support will update the computers to meet the new Java and browser requirements of your PC. Those users who will only use the RF Report Center will not require any changes.

Contact Client Support at 2-9800 with any questions

RFSUNY has provided a web page with all project updates at http://www.rfsuny.org/upgrade.

Thank you for your patience and understanding as this SUNY-wide complex and critical project is completed.

 

- Dr. David Conover, Interim Vice President for Research and RF Operations Manager
- Lyle Gomes, Vice President for Finance
- Lynn Johnson, Vice President for Human Resource Services

 

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