Stony Brook University Office of Research Services

SBU Research Administration Introduces an Electronic Foreign Travel Request (eFTR) System

SBU’s eFTR system is a web-based system designed to replace the paper process for faculty, staff and students to request and obtain approval for foreign travel when charging the trip(s) to any Research Foundation account. In addition, tracking, status checks and reporting on authorizations for foreign travel will be completed through eFTR.

Regulatory and sponsor compliance requirements as well as the University’s export control program guides the Research Foundation’s policy on foreign travel, which calls for  approvals for persons traveling on Research Foundation business to a country appearing on the U.S. Department of State’s Travel Warnings List (http://travel.state.gov/travel/cis_pa_tw/tw/tw_1764.html).

eFTR can be accessed by any user with a NetID and password at any time.  Department members—faculty, staff, and students—can initiate a new foreign travel approval request in eFTR (documenting, among other things, the data devices that the traveler plans to carry so certification and securing proper export control licenses pre-travel can be completed).  The request is routed to the traveler and then the project director for traveler certification and then verification.  Following that, the request is routed to the appropriate administrative offices for review and approval.  The request initiator, traveler, and project director are notified via email when all approvals have been obtained. Features including drop down lists, auto populated fields and the ability to copy information from a previous request into a new request all make the eFTR system easy to use.

Log on to the system at https://eweb.research.sunysb.edu/eftr, or if you’d like training on the system, register for one of the two training sessions being offered in January 2012 by emailing Marie Bilbao or calling Grants Management at 632-1953. If you are not able to make either session, individual training will be provided upon request.

Let us know what you think! Feedback welcome at research@stonybrook.edu

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